Second-Year Progress Report

Priority: Be responsible stewards of our resources

Administrative Process Redesign (APR) is supporting the Administrative Excellence initiative, the engagement surrounding the Huron Consulting Group, which is finding ways for our campus to become more efficient, effective, and flexible in areas such as facilities and space utilization, strategic sourcing, information technology, and human resources.
The campuswide sustainability initiative, with an approach that integrates research, teaching, and campus operations, received national recognition with the highest rating. All new construction projects meet at least the LEED Silver standard.
At the annual campus Showcase, more than 50 academic and administrative units from across campus presented approaches that are saving resources and improving services.
The campus is working with UW System to develop newly authorized flexibilities that will enable UW–Madison to carry out its distinct mission more efficiently and effectively.
The UW Foundation, under new leadership, is transforming its organizational structure and approaches to better serve donors and campus programs.
UW–Madison was recognized for its “brand equity” on the Internet, receiving the top rating among all U.S. colleges and universities.

Improvements in Research and Grants Administration
Projects	Performance After APR
Award Setup	Average award setup time reduced by 82 percent.
PI Financials	Web-based tool developed for faculty to manage and project research program finances; 755 users in its first four months.
Cost Transfers	Average processing time reduced by 86 percent: Non-Salary Cost Transfers: average 6 days Salary Cost Transfers: average 12 days As of July, 7, 2011, more than 1,100 staff and faculty have used the tool to complete a total of 2,699 transfers
Cost Sharing	New policy and guidelines implemented. Since October 2010, 100 percent of proposals with cost sharing have proper approvals before being submitted to sponsors. Cost-sharing errors decreased by 29 percent for all units and by 39 percent for the two divisions that use the cost-sharing approval tool.
Award Closeout	Interim milestones include: 2,495 expired projects that had their statuses updated from âopenâ to âendedâ; 1,054 automated e-mail messages sent regarding an award's impending end date; 59 division-based suspense accounts designated; and 499 expired awards identified for overdraft amnesty.